Executive Secretary: Human Resource


DEPARTMENT

South African Civil Aviation Authority


Human Resources Management


REFERENCE # Exec Secretary HR


CONTRACT TYPE Permanent


SALARY Market Related


LOCATION Midrand, Gauteng, South Africa


INTRODUCTION

To offer professional support at Executive level in terms of all office
management requirements.


Provide a bridge for smooth communication between Exec office and the
rest of the divisions, demonstrating highest level of credibility, integrity and
confidentiality


SPECIFICATION

Planning


• Participate in divisional planning of activities.
Assist in the development of project specific action plans.
Manage both manual and electronic diaries and manage electronic
mails of the Executive.


Plan and arrange workshops/seminars/team building initiatives.
• Drafting and editing of monthly and quarterly reports.
• Drafting and editing of Boards and Executive Committee
submissions. Manage Annual Performance Plan deliverables and
monitor deadlines of tasks allocated to divisional personnel
• Undertake all logistical arrangements in support of meetings,
workshops or other divisional activities.
• Assist Executive with the preparation of presentations.
Information provision
• Collect and consolidate data
• Source required quotations.
• Assist Executive in compiling information when required.
• Maintain confidentiality in handling data
Stakeholder Liaison
• Maintain high quality written and verbal communication with
stakeholders.
• Customer liaison and support (locally and internationally).
• Communicate on behalf of Exec. HR with internal & external
stakeholders.


EXECUTIVE SECRETARY – HUMAN RESOURCES


• Follow up on incoming correspondence addressed to Exec. HR
whilst maintaining confidentiality
Financial Administration
• Prepare the relevant documentation.
• Obtain the invoices and forward to finance for payments in
accordance with financial procedures & policy.
• Manage and capture requisitions on system
Office Administration
• Provide all administrative support.
• Co-ordinate all logistical arrangements for local and international
travel, car hire and accommodation.
• Procure office requirements.
• Co-ordinate IT related issues.
• Perform any administrative function as delegated by the Executive.


REQUIREMENTS

Minimum Qualification:


Matric coupled with a Secretarial Diploma or equivalent relevant qualification
and Advanced knowledge of full MS Suite
Ideal Qualification:
Human Resources or Business Administration qualification


Experience:


3 Years Executive Secretary or Office Management experience


Closing date: 21 July 2022

Applications to be submitted to Recruitment​@caa.co.za using the titles as indicated above in the subject line.


All SACAA appointments are subject to S98 of the Civil Aviation Act, 13 of 2009 and all successful
candidates will be subjected to security vetting. Employment Equity candidates will be prioritised in
line with the SACAA’s Transformation and Employment Equity plan. If you have not heard from the
SACAA 90 days after the closing date, consider your application unsuccessful.

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