Registry Clerk X6

REGISTRY CLERK REF NO: DHET100/05/2022 (X6 POSTS)
Branch: Corporate Management Services
Directorate: Information Resource and Knowledge Management
SALARY : R176 310 per annum (Level 05)
CENTRE : Pretoria

CLOSING DATE : 17 June 2022


REQUIREMENTS : An appropriate national senior certificate/grade 12 certificate (Vocational) (NCV) Level 4 certificate. An appropriate bachelor’s degree/national diploma (NQF Level 6) in Records Management or equivalent qualification will serve as an added advantage. A minimum of one (1) to two (2) relevant working experiences in the registry environment. Knowledge of records/ documents management, a file plan, and mail and courier service procedures. Knowledge Information Act (PAIA) and National Archives and Records Service Act (NARSA). Knowledge of electronic document and records management system (EDRMS). Competencies needed: Planning and organizing skills. Communication (verbal and written) skills. Problem-solving skills, Customer care and Client orientation skills. Computer literacy. Interpersonal Skills.
Telephone etiquette. Good leadership skills. Confident, Ability to work under pressure. Ability to work in a team and independently.


DUTIES : Sort and package files for archives and distribution, compile a list of documents to be archived and submit to the supervisor. Keep records for archived documents. Opening and close files according to the record classification system. Handle the filing, storage, tracing (electronically and manually) and retrieval of documents and files. Complete index cards for all files. Safekeeping of all files with a clear tracking system of in, out and transfer of files, control movement of files and access to files. Make follow-up of files if not returned to Registry after the due date. Retrieve files from off-site and on-site storage. File documents to the relevant files. Perform any other administrative tasks as requested by the supervisor.

APPLICATIONS : DHET invites applicants to apply online on the New Z83 form by accessing the Departmental Website (click ‘apply now’ button) or http://z83.ngnscan.co.za/apply and following the easy prompts/instructions.


NOTE : Upload the supporting documents namely, (1) a comprehensive CV, and (2) copies of all qualifications (including matriculation), identity document, valid driver’s licence, and any other document (where required). A fully completed and signed (electronic signature) Z83 form will be considered. A user guide and ‘how to’ videos will assist in how to complete the form and digital signature. Only shortlisted candidates will be required to submit certified documents/copies on or before the day of the interviews. It is the applicant’s responsibility to have foreign qualifications evaluated by the South African Qualification Authority (SAQA). Candidates whose appointments promote representativity in terms of race, gender, and disability will receive preference.

All shortlisted candidates for SMS posts will be subjected to a technical
exercise that intends to test relevant technical elements of the job, the logistics of which will be communicated by the Department. The successful candidate(s) will be required to undergo a Competency Assessment. One of the minimum entry requirements for the SMS position is the Pre-entry Certificate. No
appointment will take place without the successful completion of the pre-entry certificate and submission thereof.

For more details on the pre-entry course visit: https://www.thensg.gov.za/training-course/sms-pre-entry-programme/. The candidate(s) will be required to sign an annual performance agreement,
disclose his/her financial interests, and be subjected to security clearance. If you have not been contacted within three (3) months of the closing date of this advertisement, please accept that your application was unsuccessful. Suitable candidates will be subjected to personnel suitability checks (criminal record check, citizenship verification, qualification/study verification, and previous employment verification). Applications received after the closing date will not be considered. “DHET is committed to providing equal opportunities and practising affirmative action employment. It is our intention to promote
representativity in terms of (race, gender, and disability) in the organisation. Women and people living with disability will receive preference in all DHET posts”.

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