Senior Administration Officer


SALARY : R321 543 per annum

CENTRE : Pretoria

REQUIREMENTS : National Diploma/ Degree in Public Administration or equivalent qualification.

2-3 years’ experience in Secretarial/ Office Administration or Personal
Assistant field. Knowledge of the Constitution of the Republic of South Africa,
Public Service Regulations, Public Finance Management Act. Treasury
Regulations, Supply Chain Management procedures and Personnel
Performance Management Systems. Computer literacy, strong communication
(verbal & written) skills. Presentation skills, planning and organizing skills.
Ability to interact with all functions & levels including top management and
facilitation skills. An analytical approach to problem solving, confidentiality,
integrity and honesty. Ability to work under pressure and work long hours.
Driver’s License.

DUTIES : Provide executive administrative support, ensure an effective flow of
information and documents to and from the office of the Head of Department.
Coordinate travel arrangements, schedule and manage appointments.
Coordinate and administer leave register and telephone accounts for the Office
of the Head of Department. Prepare briefing notes for the Head of Department,
safekeeping of all documentation. Provide logistical support services, process
and submit subsistence and travel claims. Handle queries from internal and
external clients. Manage the budget of the office of the Head of Department,
monitor expenditure and alert the Head of Department of possible over and
under spending, keep a record of expenditure and other financial
commitments. Check and verify financial reports, compilation of various
submissions/ memoranda and responses in relation to the disbursement
function. Oversee effective, efficient and economical utilisation of the funds.
ENQUIRIES : Ms NM Sefiti / Mr BK Shiphamele Tel No: (012) 393 2500

APPLICATIONS : Applications can also be emailed to must be mailed timeously to
Private Bag X922 Pretoria 0001 or

hand delivered or couriered to 258 Lilian
Ngoyi Street, Pretorius Street, Fedsure Building 2nd floor, Pretoria at the
Reception Desk. NB: Please ensure that your application reaches this office
not later than 16h00 on week-days.

NOTE : Applications must be submitted on the new prescribed application form Z.83 of
the Public Service Act form only, (i.e. application for employment form),
obtainable from any Public Service Department or any Public Service and
Administration website or Recruitment Office within the Secretariat for Police
Service. The Z.83 form should be accompanied by a recent updated
comprehensive CV (previous experience must be comprehensively detailed,
i.e. positions held and dates), as well as copies of all qualifications, ID
document and license (these copies need not be certified), only shortlisted
candidates will be required to submit certified documents on or before the day
of the interviews following communication from HR. Failure to submit the
requested documents/information will result in your application not being

Failure to comply with this requirement will result in the candidate
being disqualified. Correspondence will be limited to shortlisted candidates
only. If you have not been contacted within three months of the closing date of
this advertisement, please accept that your application was unsuccessful. All
shortlisted candidates for posts will be subjected to a technical competency
exercise that intends to test relevant technical elements of the job, the logistics
of which will be communicated by the Department. Following the interview and
technical exercise, the selection panel will recommend the most suitable
candidate. Short-listed candidates will be subjected to a security clearance.

The Secretary for Police Service has the right not to fill the post. All posts are
based in Pretoria. Preference will be given to youth, people with disability and
women in accordance with our employment equity.

CLOSING DATE : 03 June 2022

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