HUMAN RESOURCE MANAGEMENT CIRCULAR MINUTE NO 27 OF 2022


  • The Department of Home Affairs is an equal opportunity and affirmative action employer. It is our intention to
    promote representivity (race, gender, disability) through the filling of these positions.

  • We are looking for committed, passionate and talented individuals to form part of a new leadership team, equipped
    with the right skills to deliver a modern world-class service.
  • If you are committed to delivering on the National
    Development Plan’s (NDP’s) priorities, ascribe the Department’s shared value set, have what it takes to serve the
    needs of South African citizens, residents and visitors, and your credentials meet the requirements of any of the
    following positions, kindly respond before the closing date.

  • DIRECTIONS TO APPLICANTS
    CLOSING DATE: 20 MAY 2022

  • APPLICATIONS:

  • Applications must be –
     sent to the correct address specified at the bottom of each position, on or before the closing date;
     submitted on the new Application for Employment Form (Z.83), obtainable at www.gov.za;
     accompanied by a comprehensive CV, citing the start and end date (dd/mm/yr) of each employment period to be
    considered, including the details of at least two contactable employment references (as recent as possible);
     accompanied by a copy of the Applicant’s ID, valid driver’s license and relevant highest educational qualifications.
    Applicants who possess (a) foreign qualification(s), must also submit the evaluated results of such qualifications, as
    received from the South African Qualifications Authority (SAQA); and
     limited to 2.5MB in size, if emailed. Should an automated acknowledgement of receipt not be received when an application
    is emailed, this could mean that the application did not reach the Department due to the size of the attachments. Should
    this occur, kindly resend the application in 2 / 3 parts, splitting the attachments accordingly.

  • SELECTION:

  •  Shortlisted Candidates will be subjected to an interview and technical assessment(s) (which assesses the Candidates’
    demonstrated professional and technical competency against the job requirements and duties).
     Candidates potentially considered suitable after the interview and technical test(s), will be subjected to a competency
    assessment (which tests the Candidates’ demonstrated proficiency in the professional dimensions attached to the level of
    the post); employment suitability checks (credit, criminal, citizenship, employment references and qualification
    verifications); and will be required to complete the online “Pre-entry Certificate to Senior Management Services”
    course. The course is available at the National School of Government (NSG), under the name “Certificate for entry into the
    SMS”. Full details can be obtained via the following link: http://www.thensg.gov.za/training-course/sms-pre-entryprogramme/. Candidates wishing to be considered for appointment, are encouraged to enrol for this course
    immediately.

  • APPOINTMENT:
  • Appointed persons will be required to –
     enter into an employment contract;
     serve a prescribed probation period; and
     obtain security clearance appropriate to the post and within the prescribed timeframe..
    Vacancies in the Department: HRMC 27 of 2022
    2

  • POST NO 1 : SENIOR ADMINISTRATIVE OFFICER, REF NO: HRMC 27/22/1

  • SALARY LEVEL : A basic salary of R321 543 to R378 765 per annum (Level 8). In addition, a range of
    competitive benefits are offered.

  • CENTRE : Head Office, Pretoria, Branch: Standing Committee for Refugee Affairs.

  • REQUIREMENTS : • A 3 year tertiary qualification in related field at NQF Level 6 as recognised by SAQA
  • • 1 year
    experience as Administrative Officer / Chief Administration Clerk
  • • Experience in
    administration of office budget is required
  • • Extensive knowledge of various filing systems

  • Knowledge of the Public Service Regulatory Framework, National Treasury Regulations and
    Public Finance Management Act (PFMA)
  • • Knowledge of Supply Chain Management process
    and procedures
  • • Knowledge and Understanding of Departmental Legislations and Prescripts
  • • Knowledge of Human Resource Regulatory Framework
  • • Computer literacy, analytical
    thinking, planning and organizing
  • • Verbal and written communication
  • • Customer focus,
    financial administration and attention to detail
  • • Clerical and administration
  • • Teamwork and
    time management
  • • A valid drivers’ license, willingness to travel and work extended hours
    when required.

  • DUTIES : The successful candidate will be responsible for, amongst others, the following specific tasks:
    •Perform general administrative activities in support of the Unit (travel, venues and

  • accommodation arrangement) • Ensure the administration of office correspondence,
    documents and reports (Compile letters, memorandums, submissions, reports and minutes for
    the Unit) • Ensure the maintenance of filling system for the Unit • Compile financial and
    administration reports and documents • Ensure compilation of budget and cash flow
    projections • Convene and attend meetings and act as Secretary during meetings • Ensure
    accurate completion of subsistence claims • Keep track of all incoming work and ensure that
    all deadlines are met • Liaise with all Stakeholders relevant to the Unit • Ensure the flow of
    information and documents in the Unit • Ensure that forms and documents related to claims,
    payments, invoices and consultant fees relevant to the Unit are processed • Provide office
    administration services in the functional Unit • Booking and confirming appointments,
    message taking, photocopying, administer petty cash management, mailing type
    correspondence as and when required • Coordinating of records system ensuring
    confidentiality of documents
  • • Develop, store and monitor data into relevant data bases and
    information management systems • Maintain and monitor stationery, office supplies and
    consumables • Oversee office equipment and organise maintenance and repairs as required •
    Maintain and improve administrative systems and processes • Ensure innovation and service
    delivery within the Unit • Coordinate and implement technical expertise within the Unit and
    keep abreast of technical developments • Provide guidance on the development of practical,
    responsive solutions related to the office of the Standing Committee for Refugee Affairs •
    Develop and implement central repositories of documents • Ensure the implementation of
    effective risk and compliance management practices • Report on all risk and financial
    indicators including financial losses, overpayment, etc. according to the required format •
    Comply to regulatory requirements and liaise with all relevant Stakeholders within and
    external to the organisation to ensure accurate implementation • Ensure compliance with
    Supply Chain Management and Asset Management policies and regulations • Interpret and
    implement all organisational circulars, policy and other communications • Monitor human,
    financial and physical resources • Monitor and co- ordinate leave management and other
    Human Resources administration requirements within the Unit • Liaise with internal Business
    Units to ensure that Supply Chain Management and Asset Management are effectively
    managed • Monitor the budget of the Unit in consultation with the Line Manager and Finance
    Unit.

  • ENQUIRIES : Ms T Mulibana, Tel No: (012) 323 1012

  • POST NO 2 : MOBILE DRIVER, REF NO: HRMC 27/22/2

  • SALARY LEVEL : A basic salary of R261 372 to R307 890 per annum (Level 7). In addition, a range of benefits
    are offered.

  • CENTRE : Head Office, Pretoria, Branch: Civic Services, Directorate: Mobile Units, BVR – New
    Corporation Building.

  • REQUIREMENTS : • A 3 year tertiary qualification in Public Administration / Management or related qualification
    at NQF Level 6 as recognised by SAQA • 1 year clerical / administration experience in
    Vacancies in the Department: HRMC 27 of 2022

    operations environment • A valid driver’s licence (Code 10, C) and Public Driver Permit (PDP)
    • Knowledge of Public Service Regulations and Civic Services prescripts • Knowledge of
    National Treasury and Public Finance Management Act • Knowledge of Human Resource
    Regulatory Framework • Proven client focus and orientation • Communication and sound
    interpersonal skills • Time management • Problem solving skills • Planning and organizing •
    Leadership ability • Conflict management skills • Extensive travelling is required.

  • DUTIES : The successful candidate will be responsible for, amongst others, the following specific tasks:
    • Facilitate the provision of client services to service points • Administer and implement the
    provision of enabling documents to clients • Operate the specialised equipment in the back
    office as required • Drive the mobile unit to the required service point and ensure that the
    mobile unit is set up at the required location at the scheduled time • Coordinate and liaise with
    the schedule and Logistics Manager to ensure that the minor and major vehicle maintenance
    are carried out as scheduled to limit the impact on service delivery • Operate the assigned
    mobile unit in a safe and courteous manner • Maintain accurate and up-to-date scheduled trip
    sheets, to ensure that there is no interruption in services
  • • Perform daily-trip and post-trip
    vehicle inspections and ensure that the mobile unit is in the best safety condition at all times •
    Report incidents and accidents timeously and compile vehicle condition reports and other
    records requested by management • Coordinate with any duties required by management in
    the quest for client service excellence • Adhere to the disciplinary code, code of conduct and
    all operational manuals provided by DHA • Resolve problems or complaints according to
    guidelines established by the management
  • • Deal with non-standard requests and issues from
    staff in the execution of their duties • Perform end of day duties to ensure effective reporting,
    identification of issues and capturing of performance statistics • Perform overall supervisory
    functions of the unit • Ensure effective management of queues • Ensure that clients embark
    and disembark (i.e. disabled clients) the mobile units where required • Supervise the
    management of queues on the daily operation of the office • Provide clients support the
    allocation of services to be provided on necessary relevant phases to follow • Provide highest
    level of prompt and friendly client service • Ensure the assigned vehicle is clean inside and
    outside • Maintain relationship with various stakeholders (Internal and external) • Liaise with
    stakeholders on matters related to Civic Services
  • • Benchmark with various institutions for
    best practice • Participate in the implementation to improve Civic Services • Comply with
    relevant Civic Services frameworks • Ensure compliance to all relevant regulatory, internal and
    external compliance requirements • Keep up to date with compliance and regulatory
    requirements and liaise with all relevant stakeholders • Interpret and implement all
    organisational circulars, policies and standard operating procedures in the mobile unit •
    Monitor and maintain individual assets against asset management and Supply Chain
    Management framework • Administer human and physical resources within the unit • Develop
    and implement workplan for the unit as well as individual PDP in line with PMDS processes •
    Agree on the training and development needs of the unit • Implement effective talent
    management processes within the unit (attraction, retention, development) • Administer assets
    of the employees in line with assets and supply chain management policies and requirements.
    ENQUIRIES : Ms Z Makhubu, Tel No: (012) 402 2208

  • POST NO 3 : ADMIN CLERK, REF NO: HRMC 27/22/3

  • SALARY LEVEL : A basic salary of R211 713 to R249 378 per annum (Level 6). In addition, a range of benefits
    are offered.

  • CENTRE : Head Office, Pretoria, Branch: Standing Committee for Refugee Affairs.

  • REQUIREMENTS : •A Grade 12 / Senior Certificate at NQF level 4 as recognized by SAQA • 1 year internship or
    experiential learning may be required • Basic Knowledge of the Public Service Regulations •
    Basic understanding of Departmental legislation as well as Human Resources legislation and
    prescripts • Interpersonal skills • Problem Solving • Report Writing • Influencing and
    networking • Planning and organizing • Analytical skills • Computer literacy • Conflict resolution
    • Overtime may be required occasionally.

  • DUTIES : The successful candidate will be responsible for, amongst others, the following specific tasks:
    • Provide the Directorate with administrative functions performed • Attend to clients • Handle
    telephonic and other enquiries received of external and internal stakeholders • Receive and
    register hand delivered mail/files • Register all received statistics by telephone, fax and e-mail
    • Record all incoming and outgoing documentation in record register • Update all contact lists
    within the Operations Centre • Handle procurement matters within the section • Report any
    dysfunctions machinery (fax, telephone etc.) and follow up on matters or report to the next
    Vacancies in the Department: HRMC 27 of 2022

    shift to follow up • Maintain an effective filing system in the unit • Follow and adhere to the
    Standing Committee on Refugee Appeals standard operating Procedures • Handle incoming
    and outgoing correspondence • Receive all mail and acknowledge appeals applications • Sort,
    register and dispatch mail • Distribute notices on registry issues • Obtain case files and
    capture on the movement register • Render effective filing and record management services •
    Opening and close files according to record classification system • Complete index cards for
    all files • Operate office machine machines in relation postal and dispatch • Open and maintain
    Franking machine register
  • • Frank post, record money and update register on a daily basis •
    Undertake spot checks on post to ensure no private post is included • Lock post in postbag for
    messengers to deliver to Post Office • Open & maintain remittance register • Record all
    valuable articles as prescribed in the remittance register • Hand delivers and signs over
    remittances to finance • Send wrong remittances back to sender via registered post and
    record reference number in register • Keep daily record of amount of letters franked • Ensure
    effective risk and compliance • Ensure compliance to all relevant regulatory, internal and
    external compliance requirements
  • • Report all risks including e.g. financial losses,
    overpayment, etc. according to required format • Keep up to date with new policy
    requirements, regulatory requirements and circulars • Study the relevant public service and
    departmental prescripts/policies and other documents and ensure that the application thereof
    is understood properly • Remain up to date with regard to the applicable prescripts/policies
    and procedures that apply to his/her work terrain • Remain abreast with the procedures and
    processes applicable to the unit.

  • ENQUIRIES : Ms T Mulibana, Tel No: (012) 323 1012

  • APPLICATIONS : Quoting the relevant reference number, direct your comprehensive CV, citing the start and end
    date (dd/mm/yr) of each employment period to be considered, copies of qualifications, ID and
    drivers’ license where applicable, together with an Application for Employment Form (New
    Z.83), obtainable from any Public Service department or at www.gov.za, by the closing date
    to:-
    Head Office:
    Postal Address: Private Bag X114, Pretoria, 0001
    Physical Address: 230 Johannes Ramokhoase (Proes) street, Cnr Thabo Sehume
    (Andries) street, Pretoria, 0001

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