The Department of Home Affairs is an equal opportunity and affirmative action employer. It is our intention to
promote representivity (race, gender, disability) through the filling of these positions.
We are looking for committed, passionate and talented individuals to form part of a new leadership team, equipped
with the right skills to deliver a modern world-class service.- If you are committed to delivering on the National
Development Plan’s (NDP’s) priorities, ascribe the Department’s shared value set, have what it takes to serve the
needs of South African citizens, residents and visitors, and your credentials meet the requirements of any of the
following positions, kindly respond before the closing date. - DIRECTIONS TO APPLICANTS
CLOSING DATE: 20 MAY 2022
APPLICATIONS:
Applications must be –
sent to the correct address specified at the bottom of each position, on or before the closing date;
submitted on the new Application for Employment Form (Z.83), obtainable at www.gov.za;
accompanied by a comprehensive CV, citing the start and end date (dd/mm/yr) of each employment period to be
considered, including the details of at least two contactable employment references (as recent as possible);
accompanied by a copy of the Applicant’s ID, valid driver’s license and relevant highest educational qualifications.
Applicants who possess (a) foreign qualification(s), must also submit the evaluated results of such qualifications, as
received from the South African Qualifications Authority (SAQA); and
limited to 2.5MB in size, if emailed. Should an automated acknowledgement of receipt not be received when an application
is emailed, this could mean that the application did not reach the Department due to the size of the attachments. Should
this occur, kindly resend the application in 2 / 3 parts, splitting the attachments accordingly.
SELECTION:
Shortlisted Candidates will be subjected to an interview and technical assessment(s) (which assesses the Candidates’
demonstrated professional and technical competency against the job requirements and duties).
Candidates potentially considered suitable after the interview and technical test(s), will be subjected to a competency
assessment (which tests the Candidates’ demonstrated proficiency in the professional dimensions attached to the level of
the post); employment suitability checks (credit, criminal, citizenship, employment references and qualification
verifications); and will be required to complete the online “Pre-entry Certificate to Senior Management Services”
course. The course is available at the National School of Government (NSG), under the name “Certificate for entry into the
SMS”. Full details can be obtained via the following link: http://www.thensg.gov.za/training-course/sms-pre-entryprogramme/. Candidates wishing to be considered for appointment, are encouraged to enrol for this course
immediately.
APPOINTMENT:- Appointed persons will be required to –
enter into an employment contract;
serve a prescribed probation period; and
obtain security clearance appropriate to the post and within the prescribed timeframe..
Vacancies in the Department: HRMC 27 of 2022
2
POST NO 1 : SENIOR ADMINISTRATIVE OFFICER, REF NO: HRMC 27/22/1
SALARY LEVEL : A basic salary of R321 543 to R378 765 per annum (Level 8). In addition, a range of
competitive benefits are offered.
CENTRE : Head Office, Pretoria, Branch: Standing Committee for Refugee Affairs.
REQUIREMENTS : • A 3 year tertiary qualification in related field at NQF Level 6 as recognised by SAQA- • 1 year
experience as Administrative Officer / Chief Administration Clerk - • Experience in
administration of office budget is required - • Extensive knowledge of various filing systems
- •
Knowledge of the Public Service Regulatory Framework, National Treasury Regulations and
Public Finance Management Act (PFMA) - • Knowledge of Supply Chain Management process
and procedures - • Knowledge and Understanding of Departmental Legislations and Prescripts
- • Knowledge of Human Resource Regulatory Framework
- • Computer literacy, analytical
thinking, planning and organizing - • Verbal and written communication
- • Customer focus,
financial administration and attention to detail - • Clerical and administration
- • Teamwork and
time management - • A valid drivers’ license, willingness to travel and work extended hours
when required.
DUTIES : The successful candidate will be responsible for, amongst others, the following specific tasks:
•Perform general administrative activities in support of the Unit (travel, venues and
accommodation arrangement) • Ensure the administration of office correspondence,
documents and reports (Compile letters, memorandums, submissions, reports and minutes for
the Unit) • Ensure the maintenance of filling system for the Unit • Compile financial and
administration reports and documents • Ensure compilation of budget and cash flow
projections • Convene and attend meetings and act as Secretary during meetings • Ensure
accurate completion of subsistence claims • Keep track of all incoming work and ensure that
all deadlines are met • Liaise with all Stakeholders relevant to the Unit • Ensure the flow of
information and documents in the Unit • Ensure that forms and documents related to claims,
payments, invoices and consultant fees relevant to the Unit are processed • Provide office
administration services in the functional Unit • Booking and confirming appointments,
message taking, photocopying, administer petty cash management, mailing type
correspondence as and when required • Coordinating of records system ensuring
confidentiality of documents- • Develop, store and monitor data into relevant data bases and
information management systems • Maintain and monitor stationery, office supplies and
consumables • Oversee office equipment and organise maintenance and repairs as required •
Maintain and improve administrative systems and processes • Ensure innovation and service
delivery within the Unit • Coordinate and implement technical expertise within the Unit and
keep abreast of technical developments • Provide guidance on the development of practical,
responsive solutions related to the office of the Standing Committee for Refugee Affairs •
Develop and implement central repositories of documents • Ensure the implementation of
effective risk and compliance management practices • Report on all risk and financial
indicators including financial losses, overpayment, etc. according to the required format •
Comply to regulatory requirements and liaise with all relevant Stakeholders within and
external to the organisation to ensure accurate implementation • Ensure compliance with
Supply Chain Management and Asset Management policies and regulations • Interpret and
implement all organisational circulars, policy and other communications • Monitor human,
financial and physical resources • Monitor and co- ordinate leave management and other
Human Resources administration requirements within the Unit • Liaise with internal Business
Units to ensure that Supply Chain Management and Asset Management are effectively
managed • Monitor the budget of the Unit in consultation with the Line Manager and Finance
Unit.
ENQUIRIES : Ms T Mulibana, Tel No: (012) 323 1012
POST NO 2 : MOBILE DRIVER, REF NO: HRMC 27/22/2
SALARY LEVEL : A basic salary of R261 372 to R307 890 per annum (Level 7). In addition, a range of benefits
are offered.
CENTRE : Head Office, Pretoria, Branch: Civic Services, Directorate: Mobile Units, BVR – New
Corporation Building.
REQUIREMENTS : • A 3 year tertiary qualification in Public Administration / Management or related qualification
at NQF Level 6 as recognised by SAQA • 1 year clerical / administration experience in
Vacancies in the Department: HRMC 27 of 2022
operations environment • A valid driver’s licence (Code 10, C) and Public Driver Permit (PDP)
• Knowledge of Public Service Regulations and Civic Services prescripts • Knowledge of
National Treasury and Public Finance Management Act • Knowledge of Human Resource
Regulatory Framework • Proven client focus and orientation • Communication and sound
interpersonal skills • Time management • Problem solving skills • Planning and organizing •
Leadership ability • Conflict management skills • Extensive travelling is required.
DUTIES : The successful candidate will be responsible for, amongst others, the following specific tasks:
• Facilitate the provision of client services to service points • Administer and implement the
provision of enabling documents to clients • Operate the specialised equipment in the back
office as required • Drive the mobile unit to the required service point and ensure that the
mobile unit is set up at the required location at the scheduled time • Coordinate and liaise with
the schedule and Logistics Manager to ensure that the minor and major vehicle maintenance
are carried out as scheduled to limit the impact on service delivery • Operate the assigned
mobile unit in a safe and courteous manner • Maintain accurate and up-to-date scheduled trip
sheets, to ensure that there is no interruption in services- • Perform daily-trip and post-trip
vehicle inspections and ensure that the mobile unit is in the best safety condition at all times •
Report incidents and accidents timeously and compile vehicle condition reports and other
records requested by management • Coordinate with any duties required by management in
the quest for client service excellence • Adhere to the disciplinary code, code of conduct and
all operational manuals provided by DHA • Resolve problems or complaints according to
guidelines established by the management - • Deal with non-standard requests and issues from
staff in the execution of their duties • Perform end of day duties to ensure effective reporting,
identification of issues and capturing of performance statistics • Perform overall supervisory
functions of the unit • Ensure effective management of queues • Ensure that clients embark
and disembark (i.e. disabled clients) the mobile units where required • Supervise the
management of queues on the daily operation of the office • Provide clients support the
allocation of services to be provided on necessary relevant phases to follow • Provide highest
level of prompt and friendly client service • Ensure the assigned vehicle is clean inside and
outside • Maintain relationship with various stakeholders (Internal and external) • Liaise with
stakeholders on matters related to Civic Services - • Benchmark with various institutions for
best practice • Participate in the implementation to improve Civic Services • Comply with
relevant Civic Services frameworks • Ensure compliance to all relevant regulatory, internal and
external compliance requirements • Keep up to date with compliance and regulatory
requirements and liaise with all relevant stakeholders • Interpret and implement all
organisational circulars, policies and standard operating procedures in the mobile unit •
Monitor and maintain individual assets against asset management and Supply Chain
Management framework • Administer human and physical resources within the unit • Develop
and implement workplan for the unit as well as individual PDP in line with PMDS processes •
Agree on the training and development needs of the unit • Implement effective talent
management processes within the unit (attraction, retention, development) • Administer assets
of the employees in line with assets and supply chain management policies and requirements.
ENQUIRIES : Ms Z Makhubu, Tel No: (012) 402 2208
POST NO 3 : ADMIN CLERK, REF NO: HRMC 27/22/3
SALARY LEVEL : A basic salary of R211 713 to R249 378 per annum (Level 6). In addition, a range of benefits
are offered.
CENTRE : Head Office, Pretoria, Branch: Standing Committee for Refugee Affairs.
REQUIREMENTS : •A Grade 12 / Senior Certificate at NQF level 4 as recognized by SAQA • 1 year internship or
experiential learning may be required • Basic Knowledge of the Public Service Regulations •
Basic understanding of Departmental legislation as well as Human Resources legislation and
prescripts • Interpersonal skills • Problem Solving • Report Writing • Influencing and
networking • Planning and organizing • Analytical skills • Computer literacy • Conflict resolution
• Overtime may be required occasionally.
DUTIES : The successful candidate will be responsible for, amongst others, the following specific tasks:
• Provide the Directorate with administrative functions performed • Attend to clients • Handle
telephonic and other enquiries received of external and internal stakeholders • Receive and
register hand delivered mail/files • Register all received statistics by telephone, fax and e-mail
• Record all incoming and outgoing documentation in record register • Update all contact lists
within the Operations Centre • Handle procurement matters within the section • Report any
dysfunctions machinery (fax, telephone etc.) and follow up on matters or report to the next
Vacancies in the Department: HRMC 27 of 2022
shift to follow up • Maintain an effective filing system in the unit • Follow and adhere to the
Standing Committee on Refugee Appeals standard operating Procedures • Handle incoming
and outgoing correspondence • Receive all mail and acknowledge appeals applications • Sort,
register and dispatch mail • Distribute notices on registry issues • Obtain case files and
capture on the movement register • Render effective filing and record management services •
Opening and close files according to record classification system • Complete index cards for
all files • Operate office machine machines in relation postal and dispatch • Open and maintain
Franking machine register- • Frank post, record money and update register on a daily basis •
Undertake spot checks on post to ensure no private post is included • Lock post in postbag for
messengers to deliver to Post Office • Open & maintain remittance register • Record all
valuable articles as prescribed in the remittance register • Hand delivers and signs over
remittances to finance • Send wrong remittances back to sender via registered post and
record reference number in register • Keep daily record of amount of letters franked • Ensure
effective risk and compliance • Ensure compliance to all relevant regulatory, internal and
external compliance requirements - • Report all risks including e.g. financial losses,
overpayment, etc. according to required format • Keep up to date with new policy
requirements, regulatory requirements and circulars • Study the relevant public service and
departmental prescripts/policies and other documents and ensure that the application thereof
is understood properly • Remain up to date with regard to the applicable prescripts/policies
and procedures that apply to his/her work terrain • Remain abreast with the procedures and
processes applicable to the unit.
ENQUIRIES : Ms T Mulibana, Tel No: (012) 323 1012
APPLICATIONS : Quoting the relevant reference number, direct your comprehensive CV, citing the start and end
date (dd/mm/yr) of each employment period to be considered, copies of qualifications, ID and
drivers’ license where applicable, together with an Application for Employment Form (New
Z.83), obtainable from any Public Service department or at www.gov.za, by the closing date
to:-
Head Office:
Postal Address: Private Bag X114, Pretoria, 0001
Physical Address: 230 Johannes Ramokhoase (Proes) street, Cnr Thabo Sehume
(Andries) street, Pretoria, 0001
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