SECRETARY

REF NO: WOHC/SEC 03/01

Directorate: Oral Medicine and Periodontology

SALARY : R176 310 per annum, including benefits

CENTRE : Wits Oral Health Centre

REQUIREMENTS :

Must have Grade 12 with 5 years working as a Secretary or a diploma/degree in secretarial/or office administration with 3 years’ experience working as Secretary.

Must be Computer Literate (Ms Word, Excel, PowerPoint and Ms Outlook). Good communication skills – both verbal and written, have good interpersonal skills, work independently and as a team member. Ability to work under pressure.

Experience with student leaning management systems will be an advantage.

DUTIES :

Efficient and effective management of the office including diary management, attending to telephone calls & enquiries, setting up meetings, document management and typing of documents.

Capture student’s data such as marks/tests/clinical sessions/ activity management and other duties related to student matters.

Capture and keep safe records such as reports, leave plans and patients statistics for DHIS.

Minute-taking at departmental meetings and distribution of minutes.

Arrange departmental functions, venues and refreshments.

Set up and maintain paper and electronic filing systems records, correspondence and other material.

Order and dispense office supplies. Execute receptionist and general administrative duties.

ENQUIRIES : Mr PF Monama Tel No: (011) 481 2099

APPLICATIONS : New Z83 applications must be send to Wits Oral Health Centre, Private Bag X 15 Braamfontein 2017 or hand delivered to Wits Oral Health Centre, c/o Charlotte Maxeke Johannesburg Academic Hospital, Area 385 Block 3 (Orange Block) HR Office Room 9/10, Parktown.

No faxed applications will be accepted.

NOTE : Applicants to attach copies of all the necessary documents (qualifications) to the application including a detailed and up-to-date CV with names and e-mail addresses of three recent (3) referees, a valid identity document and relevant certificates.

Such copies need not be certified when applying for the post.

The communication from the HR department regarding the requirements for certified documents will be limited to shortlisted candidates.

Therefore, only shortlisted candidates for a post will be required to submit certified documents on or before the day of the interview following communication from HR.

Applications without proof of the necessary documents will be disqualified. Applications received after closing date will not be accepted. Please note that correspondence will only be entered into with short-listed candidates.

CLOSING DATE : 11 February 2022

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