UNIT ADMINISTRATOR – ANALYTICAL SERVICES

Job Title: Unit Administrator – Analytical Services


Peromnes Grade: P11 (R 400 445.74 CTC Per Annum)


Location: Head Office Pretoria


Reporting Line: Business Unit Manager

Overall Job Purpose: To provide administrative support and assistance to the Business Unit Manager and staff within the Analytical Services Unit.

KEY RESPONSIBILITIES;


Business Unit Administration and Office Support
Rendering of effective administration and office support services within Analytical Services.
Maintain an effective filing system for ease of tracking and retrieval of documents
Manage the diary of the business unit manager, set up meetings, and manage all correspondence relating to diary management and scheduling of meetings accordingly
Schedule meetings and secure appropriate venue for the business unit
Prepare and type correspondence, minutes, reports, and other documents as required
Assist with coordination and consolidating of weekly, monthly, and quarterly reporting


Receive clients to analytical facility and business unit manager’s office
Make travel arrangements for the staff and the Manager, i.e. transport, accommodation & flights
Establish and maintain an efficient and effective correspondence and document management system
In consultation with the Manager, disseminate information and documents on behalf of the Unit
Handle confidential and sensitive documentation
Co-ordinate receipt, checking, and submission of invoices to the finance unit to facilitate timeous payment
Preparation and submission of RFQs, requisitions for purchase orders, and invoices
Keep track of orders issued and the receipt of purchased goods, invoicing, and payments
Investigate anomalies and rectifies as directed by Manager

KEY PERSONAL ATTRIBUTES:


Computer literate
Customer orientation
Communication skills
Teamwork and collaboration
Problem-solving
Report writing skills
Sense of urgency
Work under pressure

QUALIFICATION, KNOWLEDGE, AND EXPERIENCE:


Grade 12 and
National Diploma in Office Administration or equivalent
Three years working experience in office administration or secretarial duties
Experience and understanding of general administration and office support
Fully computer literate with an advanced level of MS Office
Knowledge and technical skills in office administration, travel arrangements, records and archive management, and customer services
Ability to exercise discretion in dealing with confidential or sensitive matters
Confident and able to work on own initiative and with limited supervision
Strong organisational and planning skills with the ability to prioritise
Excellent verbal and written communication skills
Well-developed interpersonal skills
Report writing skills
Knowledge of supply chain management process.

The Council for Geoscience is committed to Employment Equity and diversity. In accordance with the Employment Equity prescripts, preference will be given but not limited to candidates from under-represented designated groups. Females and people from previously disadvantaged groups and sectors are encouraged to apply.

If you meet the above requirements and wish to apply, please send your application to careers@geoscience.org.za .

Please quote the position title (Unit Administrator: Analytical Services) as a reference when submitting your application.

Correspondence will be limited to shortlisted candidates only. If you have not been contacted within eight (8) weeks after the closing date of this advertisement, please accept that your application was unsuccessful.

All appointments are subject to vetting processes. Appointments are subject to positive vetting results.

Applications submitted on CGS social media platforms will not be considered.

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