PERSAL SUPPORT AND ADMINISTRATION

REF NO: PT 10/09/2021
(Fixed Term Contract of 12 Months)

Purpose: Act as user type 2 for three centralised departments and support the
user type1 in the carrying out of his duties.
SALARY : R257 508 per annum (Level 07)

CENTRE : Head Office (Bisho)

REQUIREMENTS :

National Senior Certificate and B. degree (NQF level 7) or National Diploma
(NQF Level 6) or Relevant Certificate of RPL (as assessed and awarded by a
recognised institution of learning, with a minimum of 120 credits at NQF Level
6) in Human Resource Management/Public Administration/Information
Technology/ Financial Information Systems or relevant field. Knowledge of
PERSAL system. Copy of PERSAL course(s) must be attached. At least 2
years’ experience in a PERSAL environment).

Knowledge of regulations
related to Human Resource Management.

DUTIES :

Perform User Account management of the users in your assigned departments
(user type 3) and monitor compliance to the PERSAL Instruction Note.

Liaise
with your assigned departmental PERSAL system co-ordinators on user
account matters, PERSAL reports and any relevant PERSAL issues.

Monitor
the responsible use of PERSAL users in your assigned departments and
escalate any exceptions to the instruction note. Initiate PERSAL notices for the
PERSAL system and bring important messages to the attention of
management and departments. Review compliance of departments with
applicable Provincial and National circulars.

Manage the opening and closing
of centralised PERSAL codes and also register and recommend SCC’s for the
centralised departments. Manage the life cycle of users in the departments
(from registration to deregistration) and also manage the allocation of
functions. Monitor the effective use of PERSAL system and act as PERSAL
advisor in the departments.

Provide administrative support to the PERSAL
Forums. Provide solutions to all logged calls within the agreed timeframes as
per the Service Charter.

Support the PERSAL Clean Up – and the NMIR
Project through monitoring departmental progress by reviewing standard
exception reports. Prepare monthly report on status of PERSAL clean-up and
NMIR.

Produce critical monthly, weekly, and ad hoc business intelligence /
financial reports for decision-making. Skills and Competencies: Analytical
skills. Excellent interpersonal and communication skills.

The ability to
communicate and/ or interact with external and internal stakeholders at all
levels. Computer literacy.

ENQUIRIES : B Ndayi Tel No: 060 573 5574/ A Guga @ 083 745 1855
NOTE : This post is earmarked for a person with disability

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PERSONNEL OFFICER: CONDITIONS OF SERVICES

REF NO: PT 11/09/2021
Purpose: To render support services in the implementation of Conditions of
Service in the Department

SALARY : R173 703 per annum (Level 05)

CENTRE : Head Office (Bisho)

REQUIREMENTS :

National Senior Certificate (Matric/ Grade 12) coupled with Minimum of 1-year
experience in Conditions of services. Persal certificate is essential.

DUTIES :

Process Employees Service Benefits: Capture records of all departmental
employees who are the homeowners and those who are tenants, ensure that
they are correctly captured and up to date on PERSAL. Process different types
of service termination on PERSAL. Timeous capturing of Z102 for retired,
deceased, dismissals and resigned officials on Pension Case Management.
Verify pension application forms for resigned, retired and deceased officials.
Approve conditions of service on PERSAL. Capture and release state
guarantee on Persal. Process Leave Matters: Capture leaves on PERSAL.
Process leave gratuity. Conduct quarterly leave reconciliations and compile
reports. Notify employees who about to exhaust their leave credits. Assist
employees with regard to temporary Incapacity leave application. Prepare and
submit correspondence to the Accounting Officer for approval of
recommendations made by PILIR. Process Long Service Award: Inform
officials who are due to be paid long service award and obtain approval for
payment from the Head of Department (HOD). Capture long service
recognition awards for employees who reached 20, 30 and 40 years of service.
File records of officials paid long service award.

ADMINISTER Employee
Claims and Reports: Process Subsistence & Travel (S & T) claims for officials
who attended interviews and quality check all documents. Process application
for resettlement. Assist employees with regard to application for relocation.
Capture claims for overtime on PERSAL. Process funeral claims for deceased
official admitted to Pensions.

ENQUIRIES : B Ndayi Tel No: 060 573 5574/ A Guga @ 083 745 1855

NOTE : This post is earmarked for a person with disability

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ASSISTANT DIRECTOR: SCM CLIENT SUPPORT

REF NO: PT 08/09/2021

Purpose. To provide hands-on support to departments on SCM capacity
through institutional, organizational, individual, stakeholder development and
with procurement processes including support to Bid Committees.
SALARY : R376 596 per annum (Level 09)

CENTRE : Head office (Bisho)

REQUIREMENTS :

National Senior Certificate and B. Degree (NQF level 7 as recognized by
SAQA) in Supply Chain / Commerce coupled with Minimum of 3 years’
experience in Supply Chain Management Client Support, at Level of an officer
(Level 7 or higher). Advanced Ms Office (Ms Word, Ms Excel, PowerPoint).

DUTIES :

Render Hands-On Support on the Implementation of Strategies for SCM
Capacity in the Provincial Department: Coordinate and facilitate all the
necessary logistics in respect of SCM training. Render SCM Administative
Client Support In Provincial Departments And Public Entities: Analyse and
provide feedback to departments on procurement plans. Monitor the
implementation of the procurement plans through the tender bulletin, and bid
award notices. Quality review bid notices received from Departments and
ensure that these bid notices are advertised in the Provincial Tender Bulletin
(PTB) and National Treasury E-tender publication portal. Analyse deviation
requests from Departments. Analyse Conflict of Interest data from National
Treasury. Assist in verifying compliance to the FMCMM. Assist in compliance
assessments to SCM regulations. Prepare accurate and credible
feedback/response letters to Departments on SCM related matters. Assist with
the reconciliation of procurement spend. Render Assistance to SCM Client
Support to External Stakeholders: Review and provide departments feedback
on their draft specifications. Provide assistance on the SCM Help Desk. Render
support to the supplier registration process. Manage Area of Responsibility:
Supervise and co-ordinate the effective and efficient running and management
of the Unit. Develop and implement service delivery improvement programmes,
Develop and supervise the implementation of the Unit’s Annual Operational
Plans, monitor and report on the implementation thereof monthly, quarterly and
annually.

Ensure that performance agreements and development plans are
developed and implemented for all staff in the Unit within set timeframes. Skills
and Competencies: Sound analytical skills.

Knowledge of AM Legislation &
Prescripts, Knowledge and application of PFMA and MFMA. Supply Chain
Management policies and practices. Risk & Asset management policies and
practices. Financial Accounting and Project Appraisals.

ENQUIRIES : B Ndayi Tel No: 060 573 5574/ A Guga @ 083 745 1855

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ASSISTANT DIRECTOR: SECURITY MANAGEMENT

REF NO: PT 09/09/2021

Purpose: To render assistance with the provision and monitoring of Security
Management services in the Department.

SALARY : R376 596 per annum (Level 09)

CENTRE : Head office (Bisho)

REQUIREMENTS :

National Senior Certificate and B. Degree (NQF level 7 as recognized by
SAQA)/ National Diploma ( NQF Level 6) in Security Management or Security
related qualification coupled with Minimum of 3 years’ experience in Security
Management at Supervisory Level ( level 7 or higher). Valid Driver’s Licence
(minimum code B/EB). Valid PSIRA Registration at Grade B or higher.
Knowledge of relevant legislation including MISS&MPSS, contract
management and electronic security systems.

DUTIES : Render Support in the Implementation of Security Management policies,
Systems and Procedures: Monitor compliance of Security Policies and
procedures. Attend security committee meetings & advise on physical and
information security issues that are affecting the day-to-day running. Liaise with
relevant security institutions about internal security audits, breaches of security
and personnel security to achieve an effective security management unit.
Ensure Compliance to Minimum Information Security Standards (MISS) And
Other Relevant Prescription: Facilitate the vetting process of officials in
prioritized positions by ensuring completion of Security Clearance applications
as per MISS. Conduct screening of shortlisted candidates. Ensure proper
mandate of investigative interviews is followed and obtained by the Senior
Provisioning Security Officer.

Conduct information security awareness
campaigns and ensure a proper planning is in place. Advise on threats and
vulnerabilities with regards to information technology security. Support
Monitoring And Implementation Of Physical Security Measures Based On
Minimum Physical Security Standards (MISS): Monitor access control by
ensuring that the department the Department has all the necessary security
resources and are effectively utilised by the security company.

Give
supervision to the controlling of departmental keys and the updating of key
registers .Report service level agreement breaches to the Director and follow￾up on any findings to the service provider.

Perform inspection duties on security
points during office and after hours. Administer and Monitor the Implementation
of OHS Safety Measures: Ensure department complies with OHS safety
standards. Ensure relevant equipment is available in times of emergency
disaster. Ensure full participation in Emergency Committee meetings.
(Emergency preparedness eg. Emergency Evacuation exercise). Manage
Area of Responsibility: Supervise and co-ordinate the effective and efficient
running and management of the Unit. Develop and implement service delivery
improvement programmes, Develop and supervise the implementation of the
Unit’s Annual Operational Plans, monitor and report on the implementation
thereof monthly, quarterly and annually. Ensure that performance agreements
and development plans are developed and implemented for all staff in the Unit
within set timeframes

ENQUIRIES : B Ndayi Tel No: 060 573 5574/ A Guga @ 083 745 1855
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PROVINCIAL TREASURY
APPLICATIONS : Be forwarded to: applications@ectreasury.gov.za / Post to: The Director:
Human Resources Services, Eastern Cape Provincial Treasury, Private Bag
X0029, Bhisho, 5605. Hand Delivery: Tyamzashe Building, Bhisho

CLOSING DATE : 15 October 2021 at 16h00

NOTE : Applications must be submitted on a New Z83 Form. Therefore, only shortlisted candidates for a
post will be required to submit certified documents on or before the day of the
interview following communication from HR. Non-RSA Citizens/Permanent
Resident Permit Holders must attach a copy of his/her Permanent Residence
Permit to his/her application. Should you be in possession of a foreign
qualification, it must be accompanied by an evaluation certificate from the
South African Qualification Authority (SAQA).

Failure to submit all the
requested documents will result in the application not being considered.
Correspondence will be limited to short-listed candidates only. If you have not
been contacted within three (3) months after the closing date of this advertisement, please accept that your application was unsuccessful. Suitable
candidates will be subjected to a personnel suitability check (criminal record
check, citizenship verification, financial/asset record check, qualification/study
verification and previous employment verification). Successful candidates will
also be subjected to security clearance processes. Where applicable,
candidates will be subjected to a skills/knowledge test. Successful candidates
will be appointed on a probation period of twelve (12) months. Applications
must be submitted on the Application for Employment Form (Z83) obtainable
from any Public Service Department or go to www.gov.za and should be
accompanied by a comprehensive CV, including at least two contactable
referees, and certified copies of qualifications, driver’s license (where
applicable) and Identity Document (with an original certification stamp, Z83
form must be signed by an original signature). It is the responsibility of
applicants in possession of foreign qualifications to submit evaluated results by
the South African Qualification Authority (SAQA). All shortlisted candidates will
be subjected to a technical exercise that intends to test relevant elements of
the job. Applicants must quote the relevant reference number. If you have not
been contacted within three (3) months of the closing date of this
advertisement, please accept that your application was unsuccessful. The
Department of Provincial Treasury welcomes people with disabilities. For SMS
post: Females and people with disabilities are encouraged to apply and will be
given preference. For entry-level positions i.e. SL 1-8 people with disabilities
are encouraged to apply and will be given preference.

All short listed
candidates will be required to undergo pre-employment screening. All the
appointments are subject to security vetting results. Please Note: Applications
from all racial groups are welcome. However, in making appointments to the
posts the department will give preference to some employment equity target
groups based on the Employment Equity Plan of the Department. For SMS
(Senior Management Service) Posts: Females will be given preference.

Applicants are advised that from 01 January 2021, a new
application for employment (Z83) will be effective. Should an individual wish to
apply for a post, he/she will be required to submit the new application for
employment which can be downloaded at www.dpsa.gov.za-vacancies.
Should an application be received using the incorrect application for
employment (Z83), it will not be considered. Failure to submit a comprehensive
CV, academic qualifications and the signed Z83 form will result in the
disqualification of the application from the process. Applications received after
closing date will not be considered.

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