ADMINISTRATOR: HUMAN RESOURCES
Department: Corporate Services
Job Grade: B4
Employment: In line with the SETA license.
Report: Manager: Human Resources
Purpose: To provide an effective and efficient human resource administration and support service within FoodBev Sector Education and Training Authority (SETA).
Key Performance Areas (KPAs)
Recruitment and Selection
Screens applicant’s CV’s according to job requirements and submits to Managers for shortlisting.
Sets up job interviews and sits in with Managers to ensure fair process.
Informs all candidates of interview outcomes.
Vets job applicants by liaising with service providers who conduct relevant checks.
Drafts Letters of Appointments for successful applicants.
Recruits employees in line with Employment Equity (EE) targets.
Assist with the compilation of the EE Plan and Reports
Serve as a secretariat for EE Forum.
Training and Development
Ensures internal training and bursary processes are correctly followed in line with policy.
Coordinates training for employees within budgets.
Liaises with service providers in relation to facilitation of approved training.
Monitor, track and report of performance of bursary recipients.
Conducts induction for new employees.
Advises employees on relevant study options in relation to current jobs and future aspirations.
Prepares employee contracts for new employees.
Receives employee information in relation to change in particulars and forwards to payroll for capturing.
Handles all payroll and benefit queries.
Prepares payroll submissions to be uploaded by Service Provider.
Ensures deadline for submission and reconciliation of South African Revenue Services (SARS) IRP5s are met.
Submits EMP 201 to SARS on a monthly basis.
Administers Workman’s Compensation.
Administer the medical allowances.
Assist with training staff on performance management system
Capture and recording all submitted Performance Plans and
Assist with populating individual learning plans
Safety store performance management documents and submitted evidence files.
Ensure that leave plans are checked, verified, captured in the system and stored
Prepare leave reports on a monthly basis
Distribute leave updates / balance reports to line management
Manage maternity, sick, annual and family responsibility leave processes and queries
Liaise with payroll with regards to employees having taken leave
Manage the absence and attendance recording system
Conduct regular leave trends audits and report non-compliance to relevant line manager
Assists in resolving labour disputes and grievances.
Provide support in investigations for disciplinary and grievance procedures
Assist the HR Specialist and Manager with the development and maintenance of human resource policies and procedures
Ensure proper management of Staff amenities and occupational and health safety
Assist with wellness programme of FoodBev SETA
Open and populate employee files
Ensure that employee files have updated and correct information and safely secured and stored
Enter data into the HR system so that accurate records are maintained
Provide data for and prepare management information reports
Maintain and develop the personnel filing system
Conduct regular employee file audit
Assists with coordination of all aspects of human resources.
Provide HR support and advice to employees and line managers, explaining policies and procedures in a timely and effective manner
Assist in the development of HR policies and procedures
Assist with office and building maintenance.
Prepares human resource documentation as per instructions.
Assists with career guidance exhibitions when required.
Assists Auditors during audit process by providing and clarifying human resource information.
Maintains an effective filing system for all Human Resource documentation.
A National Diploma in Human Resources Management or equivalent qualification in the field of study (NQF 6)
Knowledge of records management processes
Basic knowledge of payroll systems
Understanding of legislation regulating Human Resources e.g. BCEA, LRA, EEA etc.
Developed knowledge of administration
Years of experience: 0 -1 year | 2 – 3 years | 3 – 4 years
2-3 years’ experience in HR Administration
Behavioural attributes/knowledge/ skills required
Act as principal contact point for external stakeholders as directed by the Senior Manager.
Knowledge and understanding of the company policies and procedures applicable to the specific work environment to ensure that work outcomes are compliant to the policies and procedures
Sound knowledge of the business environment, the relevant role players within the business and their key responsibilities and outcomes i.e., Knowledge of trends in the industry
Business Communication – Intermediate business communication skills enabling verbal and written communication at all levels
Interpersonal – The ability to interact with people at all levels in the organisation
Problem solving – The ability to apply the principles of problem-solving techniques and to identify and resolve a problem in the best interest of all stakeholders
Analytical – The ability to analyse situations and to arrive at the best possible solution
Presentation – The ability to conduct presentations at all levels in the organisation with and without presentation aids
Reporting – The ability to accurately give an account of information pertaining to the performance of outputs
Planning – Excellent organisational and planning skills, that ensure work is effectively prioritized to meet deadlines
Required to work extensive hours
Required to meet tight deadlines
Ensures the confidentiality of SETA materials, records and deliberations as appropriate, or as directed by Senior Management
Undertake any reasonable duties as required by the Management
NB: The job description is a guide of minimum tasks and responsibilities and might change from time to time, depending on the organizational requirements and managerial ad hoc requests.
Applications to be sent to firstname.lastname@example.org
Closing date: 09 July 2021